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Set up email in Microsoft Outlook

How do I set up email in Outlook?

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To set up email in Outlook you need the following information from your email host:

  • Incoming Mail server (i.e. mail.yourdomain.co.uk)
  • Outgoing Mail server (i.e. mail.yourdomain.co.uk)
  • Username (usually your email address)
  • Email Password

Automatic set up

  1. Navigate to Account Settings
    • File > Account Settings > Account Settings
  2. Click New
  3. Input Username
    • Usually your email address i.e. you@yourdomain.co.uk
  4. Click Connect
  5. Input your password

Manual set up

  1. Navigate to Account Settings
    • File > Account Settings > Account Settings
  2. Click New
  3. Click Advanced Setup
  4. Select Account Type
    • IMAP (Preferred)
      IMAP keeps the original email on the server once downloaded to your phone or computer. This means there's always a backup online and you can access it from multiple devices.
    • POP3
      POP3 Deletes the email from the server once you have downloaded it. This is great for saving space, but you won't have a backup if your computer or mobile phone stop working.
  5. Input Incoming & Outgoing Mail Server
    • Usually mail.yourdomain.co.uk
  6. Input Username
    • Usually your email address i.e. you@yourdomain.co.uk
  7. Input your password
  8. Select Encryption Method
    • Usually None
  9. For some versions of Outlook
    • Click More Settings > Outgoing Server > My outgoing server (SMTP) requires authentication > Tick this box
  10. Click Next

Outlook will then verify your settings and send a test email to check they work. If there are any problems, you'll get an error. If this is the case, simply go back through these steps and ensure you've entered all information correctly.

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